Administrative Assistant

Mashpee, MA 02649 | Administrative Assistant

Post Date: 08/10/2018 Job ID: 2107 Industry: ALL Pay Rate: $17.00 hourly

Newly created role supports the Administrative Coordinator for a distribution company in the beauty industry.

30 hours/week: about 5-6 hours/day M-F between 9am-5pm.

Position will primarily focus on assisting Coordinator with trade show and training event coordination along with supporting customer service and sales departments.

Duties include:

Trade Show & Trainings Support

  • Monitor schedule, prep materials (pull, pick and ship to venue, track as needed)
  • Re-stock materials into inventory, suggest repairs to displays as needed
  • Order new materials as needed, organize existing and new materials
  • Enter leads from trade shows into Salesforce, assign leads to Sales Rep
  • Send initial follow-up email to leads
  • Create, mail and electronically file training certificates

Administrative Support

  • Weekly and monthly Reporting as directed
  • Constant Contact email list updates
  • Data entry into Salesforce.com: manage transfer of accounts and enter leads
  • Additional reporting as requested by reps and management includes YTD sales/special reports, incentives and product sales reports, evaluation reports

QuickBooks and Salesforce.com experience desired but not required. QuickBooks work mainly includes creating pick list/invoices of inventory to pull supplies for trade shows and trainings - no accounting needed. 

Temp-to-hire opportunity: $17.00 hourly

Natalie Chandler


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